Aerchain.io

TABLE OF CONTENTS

• What is a Vendor Direct Invoice
• Steps to Create a Vendor Direct Invoice without PO
• Fields Explained
• Walkthrough

What is a Vendor Direct Invoice

A Vendor Direct Invoice is an invoice created by the vendor directly without a purchase order. Typically, an invoice is created against a purchase order (PO). But, there are scenarios where there would be no purchase order from the customer but the supplier would create an invoice. Considering that scenario, Aerchain has provided the option to create invoices without a PO. In this article, you'll learn how to create a vendor-direct invoice.

Steps to Create a Vendor Direct Invoice without PO

Follow the below steps on how to create a vendor-direct invoice.

1. Log in to the Aerchain Supplier Portal.
2. Click Modules.
   
3. Click Invoice.
   
4. Click New > Vendor Direct Invoice.
   
5. Fill in the values.
6. Click the Submit button.
   

Note

Follow the below steps to edit an invoice:

1. Navigate to the invoice view page.
2. Click the Edit button.
3. Change the values.
4. Click the Submit button.

Fields Explained

Field Name	Values
Invoice Information
Subject	Subject of this Invoice.
Supplier	The supplier of this invoice.
Allowed Currency	The currency in which the transaction will be made.
Payment Terms	The agreed payment terms.
Inward Required	Inward (GRN) required or not.
Add Line Items	Line items should be present or not.
Delivery Note Reference	Any reference note related to this delivery.
Invoice Reference	Reference if any for the invoice.
Invoice Date	Date of the invoice.
User	The invoicing user.
Customer	The invoiced customer
Attach Invoice Document	Select the invoice document.
Additional Attachments	Add additional attachments if any.
Company	The company from which the invoice is being created.
Delivery Address	The delivery address.
Billing Address	The billing address.
Line Item
Product Name	The name of the product that is being invoiced.
Item Type	The type of the item that is being invoiced.
Quantity	Quantity of the item that is being invoiced.
Unit	The UoM of the product.
Price	The price of this product.
Taxes	The taxes correspond to this product.
Amount	The amount of the product.
HSN/SAC	The HSN/SAC number of this product.
	Show Overview toggle.

Walkthrough

Please feel free to reach out to support@aerchain.io should you have any questions or feedback.