TABLE OF CONTENTS


What is a Vendor Direct Invoice

A Vendor Direct Invoice is an invoice created by the vendor directly without a purchase order. Typically, an invoice is created against a purchase order (PO). But, there are scenarios where there would be no purchase order from the customer but the supplier would create an invoice. Considering that scenario, Aerchain has provided the option to create invoices without a PO. In this article, you'll learn how to create a vendor-direct invoice.


Steps to Create a Vendor Direct Invoice without PO

Follow the below steps on how to create a vendor-direct invoice.


  1. Log in to the Aerchain Supplier Portal.
  2. Click Modules.
  3. Click Invoice.
  4. Click New > Vendor Direct Invoice.
  5. Fill in the values.
  6. Click the Submit button.

 

NOTE

Follow the below steps to edit an invoice:

1. Navigate to the invoice view page.
2. Click the Edit button 
3. Change the values.
4. Click the Submit button.


Fields Explained

Field NameValues
Invoice Information
SubjectSubject of this Invoice.
SupplierThe supplier of this invoice.
Allowed CurrencyThe currency in which the transaction will be made.
Payment TermsThe agreed payment terms.
Inward RequiredInward (GRN) required or not.
Add Line ItemsLine items should be present or not.
Delivery Note ReferenceAny reference note related to this delivery.
Invoice ReferenceReference if any for the invoice.
Invoice DateDate of the invoice.
UserThe invoicing user.
CustomerThe invoiced customer
Attach Invoice DocumentSelect the invoice document.
Additional AttachmentsAdd additional attachments if any.
CompanyThe company from which the invoice is being created. 
Delivery AddressThe delivery address.
Billing AddressThe billing address. 
Line Item
Product NameThe name of the product that is being invoiced.
Item TypeThe type of the item that is being invoiced.
QuantityQuantity of the item that is being invoiced.
UnitThe UoM of the product.
PriceThe price of this product.
TaxesThe taxes correspond to this product.
AmountThe amount of the product.
HSN/SACThe HSN/SAC number of this product.


Walkthrough


Please feel free to reach out to support@aerchain.io should you have any questions or feedback.