TABLE OF CONTENTS
- Description
- Key Enhancements
- Flow and Status Updates
Description
This release brings powerful budget control capabilities to the Quote Comparison (QC) and Purchase Requisition Conversion (PRC) processes. Budgets are now actively monitored at both the header and line-item levels, ensuring accurate tracking and compliance at every stage of the comparison and approval workflows.
2. Key Enhancements
| Feature | Details |
|---|---|
| Multi-Level Budget Control | Header and Line-Item Budget Tracking: Budgets are monitored at header and line-item levels to ensure compliance with budgetary limits. |
| Automatic Budget Amend Requests: If budget limits are exceeded, an automated amend request is generated, notifying approvers and enabling timely action. | |
| Approval Process | Automated Budget Requests: When a budget limit is exceeded, a Budget Amend Request is sent, marking the status as “Pending Budget Approval” until all necessary approvals are completed. |
| QC Budget Approval Status: For multiple budget requests, the QC status remains as “Pending Budget Approval” until reviewed. If denied, the QC status changes to “Budget Rejected.” | |
| Streamlined QC Actions | When a QC status is marked as “Budget Rejected,” only a “Cancel” option is available to efficiently manage QC actions and uphold budget compliance. |
| Notifications & Approvals | Automated Email Notifications: Relevant team members receive notifications for Budget Amend Requests, ensuring timely review and approval. |
3. Flow & Status Updates
| Flow | Description |
|---|---|
| Cumulative Budget Summary | In QC creation, a cumulative budget summary consolidates all budget amounts if multiple instances appear in QC groupings, simplifying budget tracking across workflows. |
| Status Consistency | QC statuses are now fully aligned with Purchase Requisition (PR) and Purchase Order (PO) statuses, ensuring seamless handling and consumption of budget across all stages. |
This structured and improved approach to budget control ensures clarity, compliance, and a more efficient workflow for managing budgets within QC and PRC processes.
