Overview
We are pleased to introduce an important enhancement to the Purchase Order (PO) short-close functionality. This update improves clarity and efficiency by offering customers better control and visibility over short-closed quantities at the line-item level. With this feature, users can now manage and track ordered, received, and short-closed quantities separately, enhancing procurement workflows.
Feature Highlights
Previous Behavior
In the earlier setup, when a PO was short-closed, the system would adjust the overall PO quantity directly. This often led to confusion as there was no clear distinction between ordered, received, and short-closed quantities, making it difficult to manage invoices and pending deliveries effectively.
New Functionality
With this enhancement, the system introduces a new column—Short-Close Quantity—which allows users to clearly track and manage short-closed quantities at the item level. This update improves the transparency of PO statuses and provides greater flexibility in managing procurement operations.
2. Key Enhancements
| Feature | Details |
|---|---|
| Line-Item Level Short-Close | Users can now short-close specific line items within a PO. By default, all line items are selected for short-closing, but users can manually deselect items they want to remain open. |
| Columns for Tracking | New columns—Ordered Quantity, Short-Close Quantity, and Pending GRN (Goods Receipt Note)—are now available in PO documents, providing a complete view of quantity changes throughout the PO lifecycle. |
| Updated Status Logic | Short-closed items will now display an "In Progress" status. The overall PO status will dynamically update based on the statuses of individual line items, ensuring clarity for on PO procurement status. |
Introducing the enhanced PO Short Close feature: Easily manage and track short-closed quantities at the item level. This update allows for greater control over procurement operations, ensuring clarity and precision in order management.:-
What to Expect:
For each short-closed item, the system will:
- Display the Short-Close Quantity alongside the original ordered quantity.
- Update the item’s status to “In-Progress” while keeping other items open as needed.
- Allow you to create invoices based on the remaining pending quantities, avoiding errors in billing for items that have been short-closed.
Benefits of the Update
| Benefit | Details |
|---|---|
| Improved Transparency | Clear distinction between ordered, received, and short-closed quantities, providing better insights into PO statuses, especially for multi-delivery or partial shipment scenarios. |
| Streamlined Invoicing & Tracking | Avoid over-invoicing by accurately tracking short-closed and pending quantities. |
| Flexible PO Management | Selectively short-close items while keeping others open for better handling of complex POs. |
| Enhanced Reporting | The Short-Close Quantity column in PO reports provides better visibility into procurement data, making it easier to analyze and forecast deliveries and payments. |
Adding the Short-Close Quantity column to PO reports enhances visibility into procurement data, making it simpler to analyze and predict deliveries and payments.
This enhancement is designed to improve procurement efficiency and offer users more control over managing Purchase Orders. We are confident this update will help streamline your procurement workflow. Should you have any questions, feel free to reach out to our support team at support@aerchain.io.
We look forward to your feedback!