TABLE OF CONTENTS


Travel Expense Explained

Travel expense is an option in Aerchain that allows people to request and get reimbursements for their travel expenses while on duty for the company. The reimbursement should be within their allowed per-month limits and The admins set the limits.


Steps to Account for a Travel Expense

Follow the below steps to account for a Travel Expense.


  1. Login to Aerchain.
  2. Click the Modules icon.
  3. Click the Travel Requests under the Expenses module.

    ✔️ The Travel Expenses listing page opens.
  4. Click on the Trip Name of the expense request you want to act upon.
    ✔️ The trip view page opens.
  5. Click the Expense Code that is pending for approval.
    ✔️ The expense view page overlay opens.
  6. Click the Process button.
  7. Review the data.
  8. Click the Process button.
    ✔️The Travel Expense Validate pop-up opens.
  9. Click the Submit button on the Travel Expense Validate popup.
    ✔️ It takes you back to the overlay.
  10. Click the Account button.
    ✔️ The Approvers selection pop-up opens.
  11. Type and select the approver(s).
  12. Type in the reason for accounting in the Reason for Accounting text box.
  13. Click the Submit button.


Now, the request goes to the selected approver. Once it's approved, the travel request will be accounted for on the Aerchain system.


Please feel free to reach out to support@aerchain.io should you have any questions or feedback.