TABLE OF CONTENTS
- Introduction
- PO Inward Creation
- The Line Item Selection for GRN Creation
- The Quality Check Option
- The Invoice Information Display
- The Sunsetted Feature
Introduction
GRN (Goods Received Notes) is the receipt the customer produces to acknowledge the goods delivered by the supplier. Aerchain has a dedicated module to handle the GRN.
With this release, the GRN module is being revamped. This article tries to give an overview of the changes.
PO Inward Creation
Before
The PO-GRN creation flow before this release is,
After
The updated PO-GRN creation flow is,
The benefit of this change is to present more information to the user during the GRN creation. On the Pending GRN view page, only limited information was presented. Now the PO view page presents all the available information.
To create a GRN, on the PO view page, you should click the Create dropdown > the GRN option.
Note:
The GRN creation flow for the Non-PO invoice and RC invoice remains the same.
The Line Item Selection for GRN Creation
Before
In the pending GRN view page, only the items and quantities that are pending to be inwarded (inward is a synonym for GRN) will be selected by default.
In the example below, the item Pencil Natraj has a PO quantity of 50. Of which, inwards has been created for 10 already. Now, when the Inward button is clicked, on the received quantity field, value 40 is defaulted as that is the pending quantity.
After
Since there is no Pending GRN view page for POs, the items pending for GRN creation will be selected by default in the PO view page for GRN creation.
Default selection
Validation Error
When you try to create a Goods Receipt Note (GRN) for an item that has no available quantity, the system displays the below error.
The Quality Check Option
Before
In the GRN creation page, the role of the Enable QC toggle is to enable or disable the mandatory Rejected field. If the toggle is enabled the Rejected field becomes mandatory, if the toggle is disabled the Rejected field becomes non-mandatory - allowing the user to continue the GRN creation without filling that field.
After
The Enable QC toggle has been moved from the item table to the header section and is now displayed as a Yes or No radio button. Depending on the selection, the field mandatoriness of the field Rejected will change accordingly.
The Invoice Information Display
Before
In the GRN view page, when each line items are expanded, the invoices that are matched to those line items are presented in a table format.
After
In the GRN view page, the GRNs matched to the invoice item will be displayed with a pop-up. A click on the Inv button, available on the line item will open the pop-up.
The Sunsetted Feature
The below feature has been removed from the system.
- The option to Close Inward and Open Inward.
Please feel free to reach out to support@aerchain.io should you have any questions or feedback.