TABLE OF CONTENTS


Travel Expense Explained

Travel expense is an option in Aerchain that allows people to request and get reimbursements for their travel expenses while on duty for the company. The reimbursement should be within their allowed per-month limits and the admins set the limits.


How to Approve a Travel Expense

There are three types of travel request approval: 


  1. Pre-travel request approval.
  2. Post-travel request approval.
  3. Accounting approval.


This article walks you through all three types, step by step.


How to Approve a Pre-Travel Expense

Follow the below steps to approve or reject the pre-travel expense request.


  1. Login to Aerchain.
  2. Click the Modules icon.
  3. Click the Travel Requests under the Expenses module.

    ✔️ The Travel Expenses listing page opens.
  4. Click on the Trip Name of the expense request you want to act upon.✔️ The travel request view page opens.
  5. Click the Approve button to approve and the Reject button to reject.
  6. Type in your reason for approval in the Approval Notes text box.
  7. Click the Approve button.


You have successfully approved the pre-travel request.


How to Approve a Post-Travel Expense

Follow the steps to approve or reject the post-travel expense request.


  1. Login to Aerchain.
  2. Click the Modules icon.
  3. Click the Travel Requests under the Expenses module.
    ✔️ The Travel Expenses listing page opens.
  4. Click on the Trip Name of the expense request you want to act upon.
    ✔️ The trip view page opens.
  5. Click the Expense Code that is pending your approval.
    ✔️ The expense view page overlay opens.
  6. Click the Approve button.
  7. Type in the approval notes in the Approval Notes section.
  8. Click the Approve button.
  9. OPTIONAL: Click the Reject button to Reject the claim.
  10. OPTIONAL: Click the On-Hold button, if you want to put the request on hold for any reason.
    1. Type your reason in the Reason textbox.
    2. Click the OK button.


How to Approve the Accounting of the Expense

Follow the steps to approve the accounting request.


  1. Login to Aerchain.
  2. Click the Modules icon.
  3. Click the Travel Requests under the Expenses module.
    ✔️ The Travel Expenses listing page opens.
  4. Click on the Trip Name of the expense request you want to act upon.
    ✔️ The trip view page opens.
  5. Click the Expense Code that is pending for approval.
    ✔️ The expense view page overlay opens.
  6. Review the entry.
  7. Click the Approve button.
  8. Click the Yes button to confirm.


The status changes to accounted.


You have successfully accounted for the transaction in the Aerchain system by approving the approval request.


Please feel free to reach out to support@aerchain.io should you have any questions or feedback.