TABLE OF CONTENTS


Explanation

The employee invoice payables listing page lists all the available employee invoice payables in the Aerchain system. This article explains the graphics and fields present in the employee invoice payable listing page.


Graphics and Fields Explained

Graphics/FieldsExplanation
The refresh button. Refreshes the page content.
The + Add to Cart button adds the selected payables to the payables cart.
The View Cart button. Opens the payables cart.
The total number of available payables in the Aerchain system.
The total number of outstanding payables in the Aerchain system.
The total number of overdue payables in the Aerchain system.
The total number of payables of which the payments have been initiated and are in progress.
The search bar to search the payable with its code.
The employee payable settings icon.
The page navigation. Click the > arrow to go to the next page. Click < arrow to go to the previous page.
Columns
CODE
The unique code of this payable code.

REFERENCE

Reference denotes the alphanumeric reference value given to this payable.
FACILITYThe facility corresponding to this is payable.
PAYEEThe payee, the person to who money is paid or to be paid, of this payable.
DUE DATEThe due date of this payable.
DUE INThe number of due days pending for this payable.
DUEThe due amount corresponding to this is payable.
IN PROCESSThe amount that is in progress/process corresponds to this payable.
STATUSThe status of this payable. Below are the available statuses:
  • Outstanding - The outstanding payment, that hasn't reached its due date yet.
  • Overdue - The outstanding payment has crossed the due date.
  • Paid - Payment completed.
  • Payment Partially Initiated - Payment has been initiated for a partial amount.
  • Payment Initiated - Payment initiated.
Created ByThe payable creator.
The add to cart button.
Check the box to select multiple payables at a time. Later, all the selected can be added to the payables cart with the + Add to Cart button.
Payables Cart
NAME
The name of the Payable.
The expand and collapse buttons. Expands and collapses the corresponding sections.
ACTIONS
NA
CURRENCY CODE
The code of the currency used in the transaction.
TOTAL DUE
The total due amount.
TOTAL ON HOLD
The total amount that is on hold.
PAYMENT AMOUNT
The payment amount is a modifiable field from the original due amount by the payer.
Notes
Notes section to add notes if required.
CODE
The unique code of the payable.
REFERENCE
The reference (alphanumeric) that is given to this payable.
DUE DATE
The due date for this payable.
DUE
The total due amount of this payable.
ON HOLD
The amount that is on hold.
IN PROCESS
The amount for which the payment has been initiated and is in progress.
EXCHANGE RATE
The exchange rate of the currency involved in this transaction.
PAYMENT TYPE
The payable's payment type:
  • Advance - The amount to be paid in advance to the item delivery.
  • On Delivery - The amount to be paid on delivery.
  • Retention - Retention money is the sum of money held by the customer as a safeguard for any defective item by the supplier. The reason for the hold may vary.
  • Credit - The payment is to be paid post delivery as a credit.
STATUS
Status of this payable. Below are the available statuses:
  • Outstanding - The outstanding payment hasn't reached the due date yet.
  • Overdue - The outstanding payment has crossed the due date.
  • Paid - Payment completed.
  • Payment Partially Initiated - Payment has been initiated for a partial amount.
  • Payment Initiated - Payment initiated.
The remove button. To remove the payable from the payables cart.
The Create Payment Run button. To create the payment run with the selected payables.
The Clear Cart button empties the payables cart.


Please feel free to reach out to support@aerchain.io should you have any questions or feedback.