TABLE OF CONTENTS


What is a Supplier Invoice Payables Listing Page 

A supplier invoice payables listing page lists the available payables in the system - The payables that are to be processed on the customer side.


Graphics and Explanation

The graphics and icons available on the supplier invoice payables listing page are listed and explained below.


Graphics / IconsExplanation
The Refresh button. Refreshes the page content.
The + Add to Cart button adds the selected payables to the payables cart.
The View Cart button. It opens the payables cart.
The total number of payables in the records.
The total number of outstanding payables.
The total number of overdue payables.
The total number of payables that are in progress.
The search bar. To search the payables with their code.
Page Navigation. To navigate through the available pages of the payables. Use the arrows to navigate forward or backward.
The add to cart button. To add a particular payable to the payables cart.
The Supplier Payables Settings. To make the available columns active or inactive. This determines the column visibility on the listing page. You can rearrange the columns too using the dragers available on the Move column.


Columns Explained

The columns available on the listing page are explained below.


Column NameExplanation
CodeThe code of the payable.
Created ByThe name of the user who created the payable.
ReferenceThe reference value that is given to the payable.
Facility
The facility this payable is associated with.
Supplier
The supplier who is corresponding to this payable.

Due Date

The due date of this is payable.

Due in

The number of days remaining till the due.
Due
The due amount.
In Process
The amount in progress/process.
Status
The status of the payable. The available statuses of these payables are:


  • Outstanding - The outstanding payment hasn't reached the due date yet.
  • Overdue - The outstanding payment has crossed the due date.
  • Paid - Payment completed.
  • Payment Partially Initiated - Payment has been initiated for a partial amount.
  • Payment Initiated - Payment initiated.

Payment Type

The payable's payment type:

  • Advance - The amount to be paid in advance to the item delivery.
  • On Delivery - The amount to be paid on delivery.
  • Retention - Retention money is the sum of money held by the customer as a safeguard for any defective item by the supplier. The reason for the hold may vary.
  • Credit - The payment is to be paid post delivery as a credit.
Reconciliation Status
The status of the reconciliation.

The available reconciliation statuses:

  • Matched - Data sent from the user and the government records match.
  • Partially Matched - Data sent from the user and the government records partially match.
  • Pending - The match status is pending. This can be due to many reasons.
  • Not Available - Data sent from the user is not available in the government records.



Please feel free to reach out to support@aerchain.io should you have any questions or feedback.