With the multiple ways that suppliers can submit an Invoice, tracking the status of each one of them and manually following up with the customers is a tedious task. With the Aerchain supplier portal, vendors can have complete visibility over the status of an Invoice at any point in time.

View the status of multiple Invoices 

In the Invoice listing page, vendors can have visibility on the status of the submitted Invoices using the status column. Using the status column filter, following are the status cards for Invoices:

Select the Invoice module from the panel on the left and check on the status filter the following options are available for filters.

  • Duplicate: Same Invoice reference number has been used on this particular Invoice and a corresponding one
  • Under Review: The submitted Invoice is under review by the customer
  • Invoiced: It has been successfully submitted
  • Accounted: It has been verified successfully and processed to payment accounts
  • Rejected: The submitted Invoice has been rejected by the customer and the vendor has the option to edit and resubmit the Invoice

  • Accounts Rejected: This status represents that the customer has rejected this Invoice

  • Disputed: The Invoice has some discrepancies in value, quantity, tax, etc. so it is under dispute and needs to be resolved

  • Cancelled: The submitted Invoice has been cancelled and the vendor will have to create a new Invoice against this Purchase Order for payments

Track the payment status of the accounted Invoices 

If an Invoice has been accounted, Vendors can also check the payment status of the Invoice in the Invoice module. There are two cases when it comes tracking the payment status of the payment that vendors must bear in mind.

  1. Invoice is accounted but the payment is not done
  2. Invoice is accounted and the payment is completed

In both cases, vendors can check the status of payments by following the below steps.

  • Select the Invoice module from the panel
  • Select an accounted/outstanding Invoice using the filter on the status column
  • From the view page of the Invoice, select the payments tab from the three tabs (Invoice Items, Overview, & Payments)
  • If a payable is created by the customer, the Invoice will be shown in this table with two status cards:
    1. Outstanding – The vendor has not been paid for this Invoice yet
    2. Paid – The vendor has received the payment for the submitted Invoice

Also, for all the paid Invoices, vendors can download the payment advice document by clicking on the download button like shown in the image below.

With Aerchain Supplier portal, vendors will have complete visibility on the status of Invoices, and the payment status against the accounted Invoices.