Payments are the most important process for any organization without the payments the transaction of goods might be affected. 

Aerchain provides very easy way to make the payments for the accounted invoices and also manage them.

Payment process:

Whenever the invoice is accounted in the Aerchain the invoices will be converted into payables and they are classified as outstanding or overdue based on the payment terms.

We have an option in Org settings which allow to select the payable type based on the invoice account or invoice date. When selected invoice accounted then the due date will be calculated based on the invoice accounted date on Aerchain and if you select invoice date then the due date will be calculated from the date mentioned while creating an invoice.

Invoice Payables:

All the invoices which are converted to payables will be listed here. Follow the below steps to view invoice payable listing page.

  • Click on modules.
  • Under payment select payables.



Here you will be able to find all the invoice, CNDN, adjustments which are accounted with the due dates.

Below are the details which you will be able see.

  • Code: Consists of the payable unique code.
  • Created by: This has an information of who have accounted the invoice.
  • Reference: Consist the information of invoice number.
  • Payee: Supplier names and also the supplier who are having MSME certificates.
  • Payment Date: Has the information on when is the payment date for the particular invoice.
  • Due in: Consist the details of the days remaining and also the overdue days in negative number.
  • Due: Consist of the details of payable amount.
  • In-process: Has the information on how much the amount has been processed for payment.
  • Status: You will be able to see if the payable is outstanding or overdue.


How to create a Payment run:

  • Click on the “+” button which is on the left side of the code.

  • Select all the invoice which you want to create a payable.
  • All the selected invoice will be added to the cart.


  • Now click on the view which is on the top right-hand side of the screen.

There will be a pop up of payables cart which consists the supplier details, payments details etc..



Here you will be able to change the payment amount. You can also mention notes for the approver in the notes section. Then click on “Create payment Run”. 



Now the payment run is created and sent for an approval.


Advance Adjustment process:

Whenever the payment terms for the supplier mentioned as advance for eg: 50% advance payment our system will automatically create an payables for 50% when the PFI is submitted/accounted. Post the original invoice is submitted the invoice will be accounted for full value but the payables will be create for the remaining 50% of the value.

All these is done automatically by the system. Due to which the advance adjustments are very easily done.