Suppliers can now submit their invoices to their customers via email with an attachment of the invoice copy. Here, we breakdown the process in a step-by-step format for the same.
Step 1:
Compose a new email sending it to the designated email address (1) given by the customer. Please bear in mind that suppliers can send multiple invoice documents in the same mail as separate attachments.
Note: Only .PDF is the acceptable invoice format sent via email and other document formats such as .DOC and .EXCEL are not supported.
Step 2:
Craft the email by writing a clear title (2) describing the contents of the invoice. Write a brief and concise piece for the body. If needed, include the details (3) in the email body such as Invoice number, Total amount due, Payment due date, Brief description of the products or services rendered.
Step 3:
Attach the invoice documents (4) in the emails and finally include the statement that the invoice document is attached.
Step 4: Suppliers can now send one-time invoices to the email address provided by the customer via e-invoices. The Aerchain OCR system reads the invoice emails from the customer inbox the emails with invoice attachments will be processed for invoice extraction.
The supplier will receive an email notification from the customer once the invoice is accepted and processed to payments.
Read here to know how to submit a vendor direct Invoice without a PO number?
Read here to know to create an Invoice using PO flip