Inwarding of good received is an important part of smooth business procurement. This step of procurement is easily managed on the Aerchain platform by following the below steps.
1. Log in to your Aerchain dashboard and click on 'Modules'.
2. Here you will see all available modules. Click on 'Pending Inwards' to start creating inwards.
3. Now you will see the table with details as follows:
POs: This shows all items pending for inwards on POs.
Non-PO: This shows items that are inwarded without a PO being raised.
Code: This refers to the PO or requisition number.
Reference: This is the same as the code number.
Date: This is the date of PO being raised.
Subject: Describes the contents of the PO/items received.
Supplier: Vendor that provided the PO items.
Ledger: This shows the ledger where the PO and items are recorded.
Facility: The facility that received the items for inwarding.
Status: This will show you the status of inwarding- pending (yet to be inwarded), partially inwarded (some items on that PO have been inwarded), and inwarded (all items inwarded).
4. Click on the code number for the PO items you want to inward.
5. Select the 'Inward' button on the top right-hand corner.
6. Now you will see a form that needs to be filled to create the inward. First, it contains details about the supplier, PO, payment terms, and PO date. Next, you have to enter the PO number, PO date, and upload the delivery document as proof.
Note: Fields marked with a * are mandatory.
7. Scroll down, and you will see a checkbox titled 'Last stock inward'. Select this for the last inward on a particular PO. This will trigger an email notification for the concerned users to indicate that a particular PO has been fully inwarded.
8. Now you need to enter details such as received goods, units (unit of measurement- piece/pairs/number/etc.), and you have the option to toggle on a request for QC (Quality Control check) of the inwarded goods. You can also attach supporting documents if needed.
9. Finally, click on the 'Ínward' button at the bottom right-hand corner to complete the process of inward creation.
